Email codes overview

ALICE-1

This is an email in which students are requested to participate in the digital course evaluation.

  • Recipients? All students that are registered in OSIRIS for the exam of the corresponding course.
  • When? Typically on the day of the exam (around 17:00).

ALICE-2

This is an email reminder in which students are requested once again to participate in the digital course evaluation.

  • Recipients? All students that are registered in OSIRIS for the exam of the corresponding course.
  • When? Five days after the ALICE-1 email, so typically five days after the exam.

ALICE-3

This is an email in which the feedback of the course are sent to the students.

  • Recipients? All students that were invited to participate in the survey.
  • When? The feedback of courses of a given quarter are sent at the end of the following quarter.

ALICE-4

This is an email in which the feedback of the course is sent to the lecturer/course coordinator.

  • Recipients? The lecturer/course coordinator of the course.
  • When? The feedback of courses of a given quarter are sent at the end of the following quarter.

CUDO-1

This is an email by which the course coordinator is notified that the student course evaluation is completed (and can be found in the course dossier) and that subsequently the lecturer’s course evaluation form can be submitted to the course dossier.

  • Recipients? The course coordinator.
  • When? When the student course evaluation is completed, typically two weeks after the exam.

CUDO-2

This is an email by which the course coordinator is reminded that the student course evaluation is completed (and can be found in the course dossier) and that subsequently the lecturer’s course evaluation form can be submitted to the course dossier.

  • Recipients? The course coordinator.
  • When? Two weeks after the student course evaluation is completed, typically four weeks after the exam.

CUDO-3

This is an email sent to the programme committee (“OLC”) members listing courses that should be ready for evaluation in the week after.

  • Recipients? The secretary/chairman of a Programme Committee (“OLC”).
  • When? Typically five weeks after the exam.

PEERFEEDBACK-1

This is an email sent to all students who participate in a PeerFeedback evaluation which just opened.

  • Recipients? All students who are registered in the BrightSpace group for which the evaluation has been enabled.
  • When? Within five minutes after the opening of the evaluation.

PEERFEEDBACK-2

This is a reminder to all students who have an uncompleted evaluation in PeerFeedback. For each evaluation, the instructor can choose how often a reminder is sent. We send a maximum of one email per day, so if necessary, we bundle the reminders for multiple open evaluations in one email.

  • Recipients? Studens who have an uncompleted evaluation in PeerFeedback.
  • When? Every day around 06:00.

REMA-1

This is an email sent after a new incident has been reported through LimeSurvey Incident Form.

  • Recipients? Employees of the Department of Occupational Health and Safety and Environmental Service (AMD) of the faculty where the incident took place.
  • When? Immediately after a form has been submitted.

ROUNDCUBE-1

  • Recipients? Users of the Roundcube webmail service.
  • When? If pre-existing Sieve filters are present on the mail server when changing mail filters in Roundcube.
  • Why? Pre-existing filters will remain active, but are not shown in Roundcube.
  • What to do? Remove the pre-existing Sieve filters and configure everything with Roundcube. If this makes no sense to you, contact C&CZ!.