In preparation of the migration to Microsoft Exchange Online Protection (MS EOP), we added another mail exchange server (mx5) to be addressed directly by MS EOP. However, having had mx4 in production for some time, we forgot to test mx5 in conjunction with our mailman server (zaaivm). This could result in a bounced mail ’not accepting messages’ for FNWI users (employees and students) using @ru.nl addresses. Meanwhile, mx5 has been made known to zaaivm thus resolving this issue....

E-mail The faculty of Science has its own mailserver where the e-mails are stored. You can reach this mailserver using a mailclient like thunderbird or one of our webmail clients: Roundcube Rainloop The mailserver has limited space, so we’ve set an initial limit (quota) on the size of the mailbox to 5 gigabytes. When you are notified that your mailbox is getting full, the preferred response is to clean up, for instance by removing the attachments of the largest e-mails in your Sent folder....

Phishing Trying to acquire useful data, ie login credentials, for abusing someone else’s ICT infrastructure. Methods of phishing In general, phishing works by send a clickable link surrounded by an important message about Salary, payment or a prize, a punishment or fee. This distracts your rational mind and ensures your emotional response controls your mouse-clicking finger. Tip Always check the link (URL) on which you click (or not) if it is a known address....

Unfortunately, we have recently seen a strong increase in successful phishing attempts in the Science domain, a mailing about this issue was already sent last week. At the same time, we worked hard in collaboration with ILS to also deploy the centrally used anti-phishing tooling from Proofpoint for FNWI. The central RU mail environment has been supplemented with this highly effective anti-phishing measure for some time now. As soon as the Science mail domains are also placed ‘behind’ this anti-phishing tool, things will change for users who have not yet had to deal with this....

To deal with the ongoing abuse of science accounts for spam, we have disabled the possibility to send e-mail from the linux login servers. This means that the lilos cannot be used anymore to run mutt/alpine or as socksproxy for mail clients. For users with cronjobs, note that cronjobs cannot send output via e-mail anymore. Please change your cronjobs to provide feedback in a different way or discuss an alternative solution with postmaster....

Mailing lists Mailman lists are highly configurable and moderatable mailman mailing lists, e.g. the list of FNWI-employees or the list of FNWI-students. Usually one can add oneself to or remove oneself from such a mailman mailing list. Every mailman mailing list has a moderator, who can approve or reject messages to the mailman mailing list. For mailman list admins: To filter spam one can choose in the Privacy options... under Spam filters as Spam filter regexp:...

Tip Webmail For quick access to your email, use one of these webmailers: https://roundcube.science.ru.nl/ https://rainloop.science.ru.nl/ Email settings When setting up your e-mail programs, it is sufficient to only enter your e-mail address. This is what your Science email address looks like: I.Lastname@science.ru.nl All technical settings are then automatically filled in for you. If that does not work, or if it is necessary to fill in the details yourself, use the settings in the table below:...

Email codes overview ALICE-1 This is an email in which students are requested to participate in the digital course evaluation. Recipients? All students that are registered in OSIRIS for the exam of the corresponding course. When? Typically on the day of the exam (around 17:00). ALICE-2 This is an email reminder in which students are requested once again to participate in the digital course evaluation. Recipients? All students that are registered in OSIRIS for the exam of the corresponding course....

Mozilla Thunderbird is free and open-source email client software. Below are instructions to configure Thunderbird for RU MS365 mail and for Science mail. Configure Thunderbird for RU MS365 mail. The RU MS365 instructions do not mention Thunderbird, but there is a RU created set of instructions (pictures in Dutch). Configure Thunderbird for Science mail. NB: For a self managed pc after installing Thunderbird you’ll have to uncheck Launch Mozilla Thunderbird now and click Finish....

Faculty of Science address book in Outlook/Thunderbird Note that this only works within the RU network (or VPN) Outlook In Outlook choose Tools->Email Accounts Next select “Add a new directory or address book” and click on “Next” Select “Internet Directory Service (LDAP)” and click on “Next” Fill in server name: ldap.science.ru.nl and click on “More Settings” Select the Tab Search and fill in as search base: o=addressbook click on “OK”, subsequentlty on “Next” and finally on “Finish” Close Outlook and start it again....